Set up your email application

What is an email application?

An email application lets you read, save, delete, and send emails from one or more email accounts. Examples of email applications are MacMail, Outlook, Thunderbird, Gmail, and Hotmail.

Most, but not all, email applications can be set up to handle emails from more than one email account, including your account. This means that as you read and reply to your personal emails, you can easily do the same with your church emails. To do this, you need to tell your email application how to log into your email account.

Why would I configure an email application?

You only need to configure or set up your email application if

  • you need to send emails from your account
  • you want to send and receive messages in the email application you use for your personal email account

Is there an easier choice?

Rather than setting up your email application to handle your messages, you can simply log into your mailbox using SquirrelMail, RoundCube, or Horde.

Which applications don't let me access church mail?

The online Yahoo, Comcast, and AOL mailboxes do not let you access emails from accounts other than your own. So, if you use those services to read and send emails, you need to use SquirrelMail, RoundCube, or Horde for your church emails.

Receive and send emails

To receive, save, and delete emails from within your email application, you need to tell your email application how to log into your account.

  1. Open your email application and look for the window where you configure (or set up) your email accounts. Here are some places to look:
    • Thunderbird: In the Tools menu select Account Settings
    • Outlook: In the Tools menu select Account Settings
    • Gmail: At the upper right of the window click the cog icon (Settings) and select Settings. Then, select Accounts from the row of tabs.
  2. Follow the menu in your application to configure another account—in this case, your account.

Settings for receiving emails

Every application differs in what information they require and how they ask for that data. Below are some common settings that applications ask you to provide.

  • Incoming Mail Server:
  • Incoming Mail Server (SSL):
  • Incoming mail server username (for
  • Supported protocols for incoming mail: POP3, POP3S (SSL/TLS), IMAP, IMAPS (SSL/TLS)
  • For incoming mail choose IMAP if you want to read email from multiple computers or devices.
  • MacMail IMAP reqires the IMAP Path Prefix to be set to INBOX.

Settings for sending emails

You can reply to emails from your personal email account, or you can send them from your address, as long as you set that up too. Here are the setting data you might need.

  • Outgoing Mail Server: 
    • server requires authentication
    • port 26
  • Outgoing Mail Server (SSL):
    • server requires authentication
    • port 465
  • Supported protocols for outgoing mail: SMTP, SMTPS (SSL/TLS)