Publicity Vehicles

Getting the word out

Committee chairs, staff, and other church leaders publicize their church news and events through a variety of communication media.

All announcements will be edited for length and other issues including, conciseness, clarity, completeness, appropriateness, and accuracy.

Remember to reserve a room. If your meeting or event is subsequently canceled, cancel the room reservation so another group can use the space.

Calendar

Submit a Calendar Request form to place an event on the calendar. Twenty-four hours a day, seven days a week, the online calendar conveys dates, times, and details about regular committee meetings, social gatherings, and other events. If you include a description of the event, people can click on the item and a pop-up window reveals all the information.

The advantages of putting your event on the calendar include

  • People can look up the date, time, and details from home, work, or anywhere they have Internet access.
  • The calendar cannot be lost on a desk or in an email inbox.
  • You can reserve a room.

Newsletter

The CommUUnicator serves as a vital link between members and church leaders who want to publicize a special event. The CommUUnicator not only informs people of a social gathering, fundraiser, or other event, but it also sparks interest in attending. This is the place to generate the excitement.

A committee chair or group leader writes up to 250 words about their event and then submits the article to the Newsletter Editor via email or places the text in the Newsletter mailbox. The deadline is 1 p.m. on the 20th of each month.

Weekly announcements

Each week announcements are made through three media:

  • e-news email list sends This Week at EUUC
  • printed copies of This Week at EUUC are available in the Narthex
  • verbal report by a Board member: Pulpit Announcement

Submit announcements for This Week at EUUC from the Submit an Announcement form. Request a Pulpit Announcement by sending an email to the Board Secretary.

This Week at EUUC — the emailed weekly bulletin

Every Thursday This Week at EUUC is posted to the website, emailed, and placed in the Narthex. This communication tool has several advantages.

  • over 300 subscribers receive This Week at EUUC.
  • When details change after they are reported in The Newsletter, you can bring people up-to-date.
  • Your announcement reaches people one to ten days before the event.
  • The current issue is always available on the website by clicking on the News and Events tab.

Content — As you write a message for This Week at EUUC, let your passion for the event guide your writing. Don't merely tell people where and when the event will occur—tell people why they should attend. You do not need to write a lengthy article: 30 to 50 words usually suffices.

Links to website pages — You may include links to pages on the EUUC website where additional information is published. Those other pages may include links to outside websites, but This Week at EUUC does not link to PDFs or places other than pages on the EUUC website.

Typical pages where additional information is published are: euuc.org/contacts, euuc.org/directions, Concert Schedule, News for Families, and Social Justice Events. If you would like to have a page added to the website where you can tell people about your events and other information, please contact Nancy Samuels, Webmaster.

RSVP email addresses — We do not publish any email addresses ending in @euuc.org, except for ones with "rsvp" in the address. Any email address published on a web page or in a file that can be downloaded will be harvested by spambots which sell the addresses to spammers. Those email addresses can begin receiving unpleasant spam within months. These RSVP email addresses can be deleted and new RSVP email addresses set up when the spam becomes a problem. Please contact the Congregational Administrator to have an RSVP email address created for your group.

Personal email addresses — We never publish personal email addresses, such as Ann.Igma@gmail.com or Ann.Igma@euuc.org.

Sunday service section — The information in this section is limited to: sermon title, speaker, service times, music performers, and where children and youth start the hour. If youth group meets at a different time on Sunday, that time is provided. No announcements of activities are made in this section.

Events section — This section lists events submitted by staff and committees. The last item is Save the Date, which lists events farther out than the next two weeks and that church leaders have asked to be included.

Announcements — This section lists messages about ongoing programs and efforts. Examples are naming the recipient of the Sunday Offerings and a telling people that a social justice committee is collecting items for a cause.

Deadline — Submit your announcement by Tuesday at midnight.

Who may submit an article? — Committee Chairs submit articles, or they delegate this task to a committee member. If someone other than the Chair will serve as the committee reporter, the Chair needs to tell the Congregational Administrator the name of the person who will be submitting articles.

Pulpit Announcements

A member of the Board of Trustees makes a few announcements during the Sunday service. You can ask the Board member to announce important news or to draw people's attention to details in This Week at EUUC. The message must be of broad interest within the congregation, rather than only appealing to a small group.

The same announcement can be submitted in two consecutive weeks, so consider timing the message for the most impact.

Because services follow a tight schedule, the Board of Trustees must limit the number and length of announcements made each week. Consequently, the Board Secretary edits and occasionally omits announcements.

Submit your pulpit announcement in 50 words or less by midnight on Tuesday.

Website

You might want to highlight your event with an announcement on the website where both church members and people beyond our EUUC community can find the announcement. Your event can be advertised on the website in a few ways:

  • The Sunday Update items are automatically included on the Current News and Events page where they remain until the events occur.
  • Site visitors can see a flier advertising your event when they click a link in the event announcement.
  • A photo and a couple of sentences about your news can appear on the home page, if the subject pertains to a broad spectrum of members.

Send an email to the Webmaster with your announcement. Please send photos and posters with an email that is not sent from this website. The content, including text and images, must be free of copyrights. This means that you must not copy text that someone else wrote or copy photos taken by someone else unless you have the copyright owner's permission.

EUUC Events Bulletin Board

The time-honored paper poster can still be an effective way to remind or inform members of an event. Just put your poster on the News bulletin board up to four weeks prior to the event. Please help us keep the board current by removing your own poster and any other posters which advertise past events.

Advantages to using posters include:

  • People see your information without having to go to the website or read their emails.
  • If you want people to take action—like purchase tickets —while they are at church, a poster reminds them at a convenient time and place.